Still waiting for emails and chasing down supervisors? Manual invoice approvals waste time, create confusion, and expand the risk of missed payments. Quick Payable helps you move past all that. Our Automated Invoice Approval System lets you set clear rules, route invoices to the right people instantly, and get full visibility into every step, all in one place.
Supervisors get notifications on time, finance teams are in control, and you never wonder where an invoice is ever again. It’s a faster, easier, and more reliable way to handle approvals, designed for growing businesses that can’t afford slowdowns.
Start saving time and lessening mistakes from day one.
An Automated Invoice Approval System helps you get invoices cleared quickly by taking all the manual steps out. Each supervisor gets notified right away and can clear it directly from their devices. If someone doesn’t take action, the system can send follow-ups or advance them to someone else. You always know what stage an invoice is in, who needs to act, and what’s already been cleared.
It’s a simple way to save your finance team hours of nonsense work, avoid lags, and make sure nothing slips through the cracks. Everything stays organized, recordable, and fast, just the way invoice approvals should be.
Every company’s process of approval is different, and Quick Payable gives you the versatility to match your needs. You can create custom workflows based on the amount of invoices, vendors, departments, cost centers, or any other needs. Whether clearances need to go through one person or five, the system makes it easy to set up and manage.
Forget about dispatching invoices manually or figuring out who needs to clear what. With intelligent routing, Quick Payable automatically sends each invoice to the right person based on the rules you’ve defined beforehand. If a manager is out of the office or not responding, the system can escalate it or reassign it, so the process keeps moving without delays.
Quick Payable connects seamlessly with your existing ERP or accounting software, such as SAP, NetSuite, QuickBooks, and others. This makes sure that your financial data stays correct and fresh, without duplicate entries or system switching. Approvals sync directly into your ERP for a truly end-to-end AP automation experience.
Supervisors stay updated with instant alerts the moment an invoice needs their attention. Your finance team gets notified if something is lagging or approaching a deadline. This keeps the approval process smooth and helps avoid missed payments or end-of-month crunches.
Every action is logged. From the moment an invoice enters the system to its final approval, you’ll have a detailed timeline of what happened, who was involved, and when decisions were made. This not only supports compliance and internal audits but also helps settle any clashes quickly with full transparency.
Quick Payable is built for contemporary teams. Since it’s fully cloud-based, your team can access and approve invoices from anywhere, whether they are working remotely, traveling, or away from their desks. The mobile-friendly interface makes it easy to take action without delays, even on the go.
Manual approval stages can stretch over days or even weeks, slowing down the workflow and affecting relationships with the vendor. With automated routing, invoices are sent to the right supervisors instantly based on pre-defined rules. Notifications and escalations keep everything moving, helping you reduce approval cycles by up to 80%.
Manual handling leaves room for data entry errors, missed approvals, or even fraudulent activity. Automation enforces consistent processes, validates invoice data, and flags duplicates or mismatches before they become a problem, minimizing financial risk and ensuring payment accuracy.
With Quick Payable, finance teams no longer wonder where an invoice is stuck. Get full visibility into every stage of the approval process with real-time dashboards and tracking tools. This allows you to monitor blockages, follow up, and plan payments.
Time is money, and chasing approvals, sending reminders, and fixing errors can take up a massive number of internal resources. Automating your invoice approval process lessens the processing costs, improves efficiency, and frees your team to focus on more strategic financial work.
Invoices are accepted through email, uploaded manually, or pulled directly from your ERP system. You can also scan paper invoices using OCR for correct data extraction.
Quick Payable clips key details like invoice number, vendor name, due date, and total amount using advanced data recognition, removing manual entry.
The system checks for missing fields, duplicates, or faults. If you use POs, it automatically matches invoices with corresponding purchase orders and goods receipts.
Based on your company’s workflow, the invoice is routed to the correct supervisors. Rules can be set by department, vendor, invoice value, or project code.
Supervisors get email or in-app notifications. They can review, approve, reject, or comment on invoices from anywhere.
If an invoice is pending for too long, the system automatically sends reminders or escalates it to the next level of approval to keep things moving on time.
Once cleared, the invoice status is updated, and the data is pushed to your ERP or accounting software, ready for payment processing without any manual handoff.
Every step, decision, and user action are logged. Finance teams can monitor invoice progress, pull reports, and maintain complete visibility from a centralized dashboard.
Built with real-world AP challenges in mind, simple, versatile, and made to save time.
Fast onboarding and easy ERP integration mean you can start automating in days, not months.
Fully customizable rules, routing, and roles, no need to change how your team works.
Scalable, secure, and reliable, built to handle high volumes without slowing down your operations.
Get a real-time view of every invoice, complete audit trails, and smart dashboards for better oversight.
Friendly, knowledgeable experts are ready to help, whether during setup or ongoing use.
Cuts down on manual work, approval delays, and back-and-forth, so your team can focus on strategic tasks.
Faster, more consistent payments help you build trust and avoid late fees or disputes.
Start saving time and avoid missed payments today.
Get Started NowUser Management
Admin & Staff Profiles
Vendor Management
GL Code Management
GL Code Assignment to Vendors
GL Code Assignment to Line Items/Invoice
Multilevel Approval
Out of Office Approver
On Hold Invoice
Re-Route Invoice
Report Invoice Issues
Auto Reject Invoice upon Duplication
Invoice Approval Tracking
Quick Messaging with Approver
Customized Dashboard
Customized Reports
Customized Filters
Customized Emails
We automate your account payable process, so you can spend more time with family and friends.
